Health & Safety

NEWEA’s main priority is the health and safety of our attendees, exhibitors, employees and staff. NEWEA will adhere to all official government and local authority guidance, as well as any venue or location-specific regulations.  We will continue to monitor the evolving situation and will update our strategy and guidelines below.

Duty of Care Measures

Currently, all conference participants will be required to abide by the following safety and health protocols until further notice:

  • Wear a mask over their nose and mouth onsite in conference-designated programming areas, regardless of vaccination status.
  • Practice hand hygiene, including hand washing and use of hand sanitizer, which will be available throughout the facility.
  • Stay home if experiencing a fever, cough, loss of taste/smell, nausea, shortness of breath, cold or flu-like symptoms, and/or related symptoms.
  • Avoid close physical contact (handshakes, hugs, etc.) and instead greet fellow event participants with a wave, elbow bump, etc.

We will also be working with our conference venues to implement the following protocols in all conference-designated programming areas:

  • Limited capacities in session rooms according to physical distancing guidance.
  • Hands-free check-in to minimize touch points during registration.
  • Custom signage placed throughout the venue advising required health and safety protocols and attendees behavior expectations.
  • The conference facility will engage in frequent cleaning and disinfecting of high-touch or high-traffic areas and overnight deep cleaning.

Contact Tracing

Should an attendee fall ill during or after a NEWEA event, the following contact tracing protocols, which are based on CDC guidelines, will be followed.

During the registration process, event participants will be asked to provide their name and phone number for contact tracing purposes.

  1. Attendees who experience any COVID-19 symptoms during a NEWEA event should:
    1. Immediately exit the conference space and return to their hotel room or home to isolate and seek medical diagnosis, as well as treatment if needed.
    2. Alert NEWEA staff in writing via mail@newea.org that they are experiencing symptoms.
    3. Personal information and health status will not be shared with fellow event participants.
  2. Any event participant who tests positive for COVID-19 within 14 days of attending a NEWEA event is required to notify the NEWEA office in writing at mail@newea.org. To the greatest extent possible, this email notification should include the program elements attended by the individual, such as specific sessions.
    1. NEWEA will use this information to inform other event participants of potential exposure. Personal information and health status will not be shared with fellow event participants. NEWEA will encourage attendees to monitor for symptoms and get tested at their own discretion.
    2. NEWEA Staff will contact the conference venue about the confirmed case, as well as any necessary additional agencies, to facilitate the contact tracing process.

We intend to deliver a high level of hygiene and safety protocol during our events to ensure our attendees, speakers, exhibitors, and sponsors can connect, learn and return to business, effectively and safely. NEWEA’s COVID-19 protocols follow recommendations from the CDC and prominent public health authorities. However, there is still an inherent risk of exposure to COVID-19 in any public place where people are present.  Should you fail to observe any of these protocols, NEWEA may remove you from the Event without refund. By voluntarily choosing to attend NEWEA’s conferences and events, participants assume all risks associated with exposure to COVID-19.

For further information on attendee guidelines and code of conduct, please refer to the Attendee Terms and Conditions

Last Updated: October 27, 2021