Frequently Asked Exhibit Questions
Q. I’m interested in Exhibiting. How do I register?
A. Exhibit registration is only accepted through the new online exhibit registration system. The online system will open in Fall. Visit the Exhibit page for further information.
Q. What Exhibit Booth Spaces are Available?
A. Refer to the Online Floor Plans to see which booths are available.
Q. How much does a Exhibit Booth Cost?
A. Exhibit Spaces are $1500 preregistration and $1750 after October 1st.
Q. What’s Included in a Standard Booth?
A. Each booth space rented will include the following: One 10’W x 8’D exhibit booth space, ceiling is 8’ high (exhibit area is carpeted) 8’ high back drape and 3’ high side rails; One 2’ x 6’ draped and skirted table; 7” x 44” exhibitor identification sign; Two folding chairs; Wastebasket; Four exhibit personnel admittance badges; Additional Free Exhibit Hall Passes – Good for Wednesday, January 28, 2026; and Online access to proceedings.
Q. How many Badges are included with my Booth?
A. Each booth purchased will receive four (4) complimentary full access exhibit badges. Each badge will include:
- Access to Exhibit Area AND technical sessions
- Entrance to Monday & Tuesday Evening Reception
- A ticket to Wednesday Exhibit Hall Brunch
Additional badges, exhibit hall only passes and special event tickets may be purchased separately through the online exhibit registration system.
Q. Do I need to wear a mask?
A. No, masks are not required at this time. Hand sanitizer will be available throughout the conference space.
Q. How do I order Electricity for my Booth?
A. Electricity can be purchased for Exhibit Booths thru the official Service Provider and the Hotel’s Audio Visual Company. The electricity request form will be sent as part of the Exhibitor Service Manual prior to the conference.
Q. When will I receive my Exhibit Booth Assignment?
A. Exhibit Booth assignments will be emailed after successful completion of the online exhibit registration.
Q. What is the set-up and breakdown times for exhibit booths?
Sunday, January 25, 2026 from 12 Noon-6 PM (3rd Floor)
Sunday, January 25, 2026 from 2-6PM (4th Floor)
Monday, January 26, 2025 from 7-8AM (both floors) Booths must be set up by 8AM on Monday, January 26, 2026.
Breakdown of booths can only take place after 1:00PM on Wednesday, January 28, 2026.
Q. What are the exhibit hours for the show?
Monday, January 26, 2026 from 8:00AM-6:00PM (both floors)
Tuesday, January 27, 2026 from 8:00AM-6:00PM (both floors)
Wednesday, January 28, 2026 from 8:00AM-1:00PM (both floors)
Q. I’m already an Exhibitor. When will I receive an Exhibitor Service Manual?
A. A link to the Exhibitor service manual will be sent from our official service contractor within a reasonable time prior to the commencement of the conference. The manual will contain information on how to secure additional accessories, shipping instruction and request electricity from the service contractor for your booth space.
Q. I’m interested in Sponsoring at the NEWEA Annual Conference. Where can I find Information?
A. Information on Sponsorship Opportunities can be found in our Sponsorship/Advertising Program. Contact Jordan Gosselin to discuss options.
Q. How do I receive notification of future Exhibit Opportunities?
A. We would be happy to add your contact information to our database. Please join our email list >>
Q. Who can I call with Exhibit Questions?
A. Please call the NEWEA office at 781-939-0908 or send an email. We are happy to answer your questions.