Common Questions
- Is this email spam? Emails come from NEWEA.org; ConstantContact.com, Map-Dynamics.com, and Pheedloop.com
- What does my exhibit booth come with? Check out the Frequently Asked Exhibit Questions
- Where is my exhibit booth? Check out the Exhibit Area Floorplan
- When can I set up or breakdown? Check out the Frequently Asked Exhibit Questions
- Hotel Room Block information can be found here
Upcoming Deadlines
December 5th – Booth Payment Due*
September 17th – Exhibit General Registration Opens
October 1st – Discount Exhibit Registration Ends
December 5th – Final Booth Payment Due
January 2nd – Preregistration Rates Ends for Additional Registrations & Tickets
January 2nd – Last Day for Name Badge Changes and Exhibitor Directory Due
January 9th – Electricity Orders Due
January 25th – Exhibitor Move-In
*Contact Janice Moran if you have any issues regarding payment.
Pre-Show Checklist
- EXHIBIT BADGES – Due Jan. 2
- Register exhibit booth personnel and purchase additional badges and tickets for the show.
- Log into your exhibit portal (MapDynamics)
- Click on the “Badges” tab.
- Enter first name, last name, company, and email (must be unique) for each person.
- Each booth comes with 4 badges and you may purchase more.
- Register exhibit booth personnel and purchase additional badges and tickets for the show.
- EXHIBITOR DIRECTORY – Due Jan. 2
- Submit a brief company description (free) and contact information.
- Log into your exhibit portal and update your company description. This information will be printed in the Official Conference Program. NOTE: NEWEA does not use a third-party for the directory listing.
- Submit a brief company description (free) and contact information.
- ELECTRICITY REQUEST FORM
- Electricity must be purchased through Encore (formerly PSAV) at the Boston Marriott Copley Hotel. Form will be available soon!
- EXHIBITOR SERVICE MANUAL – SHIPPING INFORMATION
Coming soon! - HOTEL ACCOMMODATIONS
- The room block is open. Book your room directly >>
- NOTE: NEWEA does not utilize a convention booking service. Reservations must be made directly with the hotel. Group rates are based upon a date and space availability.
FOR 2026 LEAD RETRIEVAL
NEWEA is pleased to provide on-site lead tracking technology at the 2026 Annual Conference & Exhibit. Using scanning technology on your mobile phone, you get sales lead information that is accurate and complete. Each attendee will have a barcode on their badge containing their contact information. No lost business cards or tedious hours of data entry! $250 per user
Features:
– Capture leads on your own smartphone and tablet device
– App available on your personal device in iTunes and the Google Play Store
– Leads accessible on your portal from your device
– Easily scan barcodes using your device’s camera
– Download leads into a spreadsheet
– Notes field allows you to keep track of important details
To order online, log into your exhibitor portal and select additional booth services. Phone with camera is required.
NEWEA SCAVENGER HUNT
Are you looking for a way to drive more traffic to your booth? Sign up to participate in the scavenger hunt! The fee to participate is $25. Participants will be assigned a QR code to display in their booths. The registration fee will be used to purchase raffle gifts. Log into your exhibitor portal
ATTENDEE LIST
Exhibitors may request the 2025 NEWEA Annual Conference attendee listing (Name, company, mailing address) for marketing purposes. Please email mail@newea.org to request.
SPONSORSHIP OPPORTUNITIES
Sponsor the event or Advertise in the program!
OUTREACH
Please promote your participation in the conference to amplify your work and ours!
Website: www.newea.org
Twitter: @newaterenv #newea26
Facebook: www.facebook.com/newaterenv
Instagram: @newaterenv #newea26